The direct cost of owning and operating a fax machine includes:-
- the cost of buying the equipment
- the cost of installing, maintaining and servicing the equipment
- the cost of (usually) a dedicated telephone number and a separate line (at the business tariff)
- the cost of providing power to the machine (usually 24/7)
- the downtime spent operating the equipment (sending or receiving)
- call charges
- paper and toner costs
The actual costs will depend on the specific contracts a business has entered into but we guess this will be upwards from £300 a year before any usage costs.
Using CedexPro secure document exchange software as a substitute for sending faxes gives the following direct costs savings:-
Using CedexPro secure document exchange software as a substitute for sending faxes gives the following direct costs savings:-
- you already own, maintain, power and service the necessary equipment
- there is far less downtime involved in sending a document compared to the time spent sending standing by the fax machine
- you choose whether or not to print documents (documents received can be saved as soft copies on your computer). With a fax you have to print it the document in order to send or receive it.